Administrator

 

Stowmarket/Cardiff/London/Leeds

 

Permanent (Hybrid) - Part-time (2-3 days per week)

 

Competitive salary, with flexible Benefits

 

Administrator role overview

Freedom is currently recruiting for an enthusiastic administrator to work as part of our Project Services team and will be based in the Leeds office.

As administrator, the post holder will work with colleagues across the Civil Design team, with a particular focus on the Safety Standby men and Clerks of Work. The administrator will also work with the project services team to support on projects where required.  The administrator will contribute to the smooth running of the department through liaison with internal departments (HR, Finance, Procurement, IT, Facilities) and external suppliers.  

Responsibilities

You will:

• Provide business administration support to the Civil Engineering business senior management team, as required.
• Support Line Managers with their team new joiners – ordering IT equipment, PPE, arranging airport transfers/accommodation if required, and carry out inductions.
• Organise staff training and update Dayforce/Competency Cloud
• Monitor overdue training, liaising with Learning and Development department.
• Ensure staff competency records are maintained and centrally collated
• Deal with leavers’ equipment/PPE
• Providing guidance on/ Booking travel and accommodation for colleagues and on Click Travel
• Update organisation charts for Civil Design
• Coordinate internal and external audits
• Ensure compliance with company policies and procedures
• Ensure the office area is keep organised and appropriately maintained by the staff, leading the team on appropriate work-place practices.
• Submit NPg Clerk of Works reports to the client/ timesheets for Clerk of Works
• Processing timesheets and expenses for Safety Standby men
• Supporting colleagues with any queries on the lone working device application (as required).
• Assisting with collating and providing monthly training stats to Senior Management team.
• Dealing with Ad-Hoc queries commensurate to the post.

 

Requirements

You will have:

• GCSE grade 5 or above or equivalent in English Language (essential)
• Minimum two years’ experience in an administration role
• Proficiency in MS Office (Word, Excel, PowerPoint, Visio, Project)
• Excellent written and verbal communication skills
• Self-motivated, with the ability to work with minimal supervision
• Good time-management skills, with the ability to prioritise tasks.
• A ‘can do’ attitude with the ability to work well under pressure with a variety of tasks.

Benefits

We're always evolving our benefits to ensure we're attracting and retaining great people.  Some of what you can expect includes: 

• Pension with a leading provider and up to 8% employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
• Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.
• Personal development programme
• Free parking

 

Next Steps: 

As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.  

We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met. 

About Us 
 

Freedom are part of the NG Bailey Group, one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies

Progression is something we value and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.
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